Executive Assistant
Updated on 12/23/2024
Job Description
The Executive Assistant provides comprehensive administrative support to the COO, ensuring the effective use of their time and productive interactions. This role involves managing complex schedules, preparing meeting materials, organizing travel, and handling sensitive information. The Executive Assistant must be proactive, detail-oriented and must act with discretion, initiative and clear communication. This is a full-time position with hybrid and on-site opportunities available. This position is filling in for the Executive Assistant to the COO while they are on leave. The position will be reassigned to another executive upon their return.
About the Role
The Executive Assistant's skills, qualifications, and responsibilities, include but are not limited to:
Responsibilities
- Proactively managing the COO’s large and ever-changing calendars, ensuring accuracy and prioritizing urgent needs
- Maintaining constant, responsive communication with the COO across multiple platforms (Slack, phone, texts, email etc.)
- Anticipating upcoming changes to executive schedules and making last-minute adjustments while maintaining an open line of communication
- Preparing meeting agendas, presentations and materials for executive meetings
- Taking clear and concise meeting notes and following up on action items in a timely manner
- Facilitating communication across teams, ensuring key stakeholders are informed
- Coordinating complex travel arrangements and itineraries
- Assisting in executive-level project planning and execution
- Anticipating challenges and proactively finding solutions
- Adapting quickly to changing priorities and tasks
- Fostering positive relationships within the organization and with external stakeholders
Requirements
- Associate or bachelor’s degree is preferred, but not required
- Minimum 5 years of progressively complex administrative support
- Effective and proactive communication skills, both verbal and written
- Exceptional attention to detail
- Ability to solve problems creatively and resourcefully
- Must demonstrate reliability, dependability and trustworthiness in all aspects of work
- Must demonstrate a strong sense of accountability and a genuine desire to assist others
- Ability to complete tasks independently and in a timely manner
- Must have the confidence to take on new challenges and step outside of your comfort zone to drive personal and professional growth
- Strong ability to handle confidential material with the utmost discretion
Pay
Based on the Sacramento region, the new hires minimum and maximum target salary for this role is $65k - $80k. This role will be paid hourly.
Inductive Automation’s ranges are market-driven and set to allow for flexibility. Although it is not typical for an individual to start at the top end of the range for the position, compensation decisions are dependent on: the facts and circumstances of each case, work location, job-related skills, experience, relevant education or training; and other business and organizational needs.
About Us
Who are we?Champions for industrial automation innovation and driven by a mission statement to empower our customers to swiftly turn great ideas into reality by removing all technological and economic obstacles, we create and deliver solutions that relieve pain points, bring efficiency to operations and optimize integration.
Why Choose Inductive Automation?Our passion goes beyond customers. We celebrate your personal and professional milestones, and we support our teams with meaningful work in a collaborative environment.
We find that great work-life balance inspires teams to do their best work and empowers people to live their best lives. That's why diversity, fun, and flexibility are ingrained into our work culture.
The Inductive Automation team understands the importance of personal growth and social connection. So things like time for professional development, or company and team activities are baked right into the schedule to keep us all engaged, connected, and prospering.
Benefits and Perks
- 100% Covered Health Care: Don’t pay a dime for your medical, dental, and vision insurance
- Work/Life Balance: Create a work schedule that fits your needs
- Paid Time Off: Receive paid holidays, vacation, and sick time
- 401k with Match: Save for the future with our company-matching 401k program
- World-Class Headquarters: While on-site, enjoy complimentary snacks and beverages, then challenge a friend to a game of pool, table tennis, shuffleboard, or foosball
- Adjacent Nature Reserve: On-site employees enjoy breathtaking views and adventures that energize and inspire
At this time, we are unable to offer employment for individuals located outside of the United States and/or those who require sponsorship for employment visa status (e.g., H-1B visa status). We know you've got a lot of options when seeking an employer where your skills and talents will shine, so we really appreciate that you considered us.
Inductive Automation, LLC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, sexual orientation, gender identity, and status as a protected veteran or individual with a disability. Verification of US employment eligibility required.
Discover the Perks
Be Healthy
It’s simple: We pay 100% of your employee health plan—medical, dental and vision.
Find Your Balance
We want everyone to have a healthy work/life balance – that's why you get paid holidays, vacation, and sick time.
Stay Hydrated
Our kitchen is always fully stocked with water, coffee, tea, soda, and every flavor of La Croix you can imagine.
Flex Your Time
Use flextime to make a schedule that fits your needs.
Start with Fresh Fruit Monday
Get a healthy start to your week by grabbing a piece of fruit in the cafe.
End with Snack Friday
We won’t send you into the weekend hungry, grab a snack in the cafe every Friday afternoon.
Get Comfy
From standing desks to collaborative alcoves, find your ideal workspace.
Escape Your Workspace
Challenge a friend to a game of pool, table tennis, shuffleboard or foosball.
Explore California
Every Spring you'll get a Golden Poppy Pass to explore the outdoors and discover 100+ destination parks.
Go for a Ride
Grab an IA bike and hit the American River Parkway—it’s just a few feet from our backdoor.