Front Office Administrative Assistant
Updated on 01/10/2025
Job Description
The Front Office Administrative Assistant is part of a two-person team that is responsible for providing administrative support to the entire company. They are the face of Inductive Automation, ensuring customers and employees are greeted both in-person and on the phone in a friendly and professional manner. They handle a variety of administrative and facility duties that contribute to the smooth and effective running of the entire organization including, scheduling conference rooms, maintaining common areas and distributing mail and packages. This is a full-time, on-site position.
About the Role
The Front Office Administrative Assistant's skills, qualifications, and responsibilities, include but are not limited to:
Responsibilities
- Answering and transferring calls to the appropriate people
- Reviewing, sorting and distributing incoming and outgoing mail
- Greeting customers and vendors when they arrive at the building
- Independently handling “Cake Day”, employee anniversaries, snacks, ordering fresh fruit and scheduling food trucks
- Keeping office clean and organized
- Assisting with vendors and providing support to the Facility and Safety Manager as needed
- Stocking the café and upstairs coffee bar in the morning and afternoon
- Preparing conference rooms for meetings and interviews
- Assisting with desk set-ups for onboarding new hires
- Assisting with certifications, meals, set up of room and check-in of trainees
- Maintaining accurate inventory of office supplies
- Scanning and filing documents
- Coordinating with administrative staff throughout the company to maintain smooth operations
Requirements
- Able to work in-office Monday-Friday 8:00am-5:00pm
- Associate Degree or degree in progress is preferred
- Must have some customer service experience; administrative support experience is helpful
- Professional communication skills, both written and verbal
- Strong collaborative mindset
- Positive, friendly attitude
- Comfortable with creating written documents, spreadsheets, and accessing databases
- Proven ability to do reliable and accurate internet research
- Highly organized with very strong attention to detail
Pay
Based on the Sacramento region, the new hires target salary for this role is $55k. This role will be paid hourly.
Inductive Automation’s ranges are market-driven and set to allow for flexibility. Although it is not typical for an individual to start at the top end of the range for the position, compensation decisions are dependent on: the facts and circumstances of each case, work location, job-related skills, experience, relevant education or training; and other business and organizational needs.
About Us
Who are we?Champions for industrial automation innovation and driven by a mission statement to empower our customers to swiftly turn great ideas into reality by removing all technological and economic obstacles, we create and deliver solutions that relieve pain points, bring efficiency to operations and optimize integration.
Why Choose Inductive Automation?Our passion goes beyond customers. We celebrate your personal and professional milestones, and we support our teams with meaningful work in a collaborative environment.
We find that great work-life balance inspires teams to do their best work and empowers people to live their best lives. That's why diversity, fun, and flexibility are ingrained into our work culture.
The Inductive Automation team understands the importance of personal growth and social connection. So things like time for professional development, or company and team activities are baked right into the schedule to keep us all engaged, connected, and prospering.
Benefits and Perks
- 100% Covered Health Care: Don’t pay a dime for your medical, dental, and vision insurance
- Work/Life Balance: Create a work schedule that fits your needs
- Paid Time Off: Receive paid holidays, vacation, and sick time
- 401k with Match: Save for the future with our company-matching 401k program
- World-Class Headquarters: While on-site, enjoy complimentary snacks and beverages, then challenge a friend to a game of pool, table tennis, shuffleboard, or foosball
- Adjacent Nature Reserve: On-site employees enjoy breathtaking views and adventures that energize and inspire
At this time, we are unable to offer employment for individuals located outside of the United States and/or those who require sponsorship for employment visa status (e.g., H-1B visa status). We know you've got a lot of options when seeking an employer where your skills and talents will shine, so we really appreciate that you considered us.
Inductive Automation, LLC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, sexual orientation, gender identity, and status as a protected veteran or individual with a disability. Verification of US employment eligibility required.
Discover the Perks
Be Healthy
It’s simple: We pay 100% of your employee health plan—medical, dental and vision.
Find Your Balance
We want everyone to have a healthy work/life balance – that's why you get paid holidays, vacation, and sick time.
Stay Hydrated
Our kitchen is always fully stocked with water, coffee, tea, soda, and every flavor of La Croix you can imagine.
Flex Your Time
Use flextime to make a schedule that fits your needs.
Start with Fresh Fruit Monday
Get a healthy start to your week by grabbing a piece of fruit in the cafe.
End with Snack Friday
We won’t send you into the weekend hungry, grab a snack in the cafe every Friday afternoon.
Get Comfy
From standing desks to collaborative alcoves, find your ideal workspace.
Escape Your Workspace
Challenge a friend to a game of pool, table tennis, shuffleboard or foosball.
Explore California
Every Spring you'll get a Golden Poppy Pass to explore the outdoors and discover 100+ destination parks.
Go for a Ride
Grab an IA bike and hit the American River Parkway—it’s just a few feet from our backdoor.