Front Office Assistant

We’re currently searching for a Front Office Assistant! The Front Office Assistant is part of a two-person team that is responsible for providing administrative support to the entire company. They are the face of Inductive Automation, ensuring customers and employees are greeted both in-person and on the phone in a friendly and professional manner. They handle a variety of administrative and facility duties that contribute to the smooth and effective running of the entire organization, such as scheduling conference rooms, maintaining the common areas and distributing mail and packages.

About Us

Champions for industrial automation innovation, we create and deliver solutions that relieve pain points. Driven by a mission statement to empower our customers to swiftly turn great ideas into reality by removing all technological and economic obstacles, we enhance operations with sweet software and infuse integration with easy-peasy processes.

But it’s about more than customers. We celebrate and support our teams who develop the software and deliver solutions. We find that great work-life balance inspires teams to do their best work and empowers people to live their best lives. That's why diversity, fun, and flexibility are ingrained into our work culture.

Choose to work in our fantastic Folsom, CA headquarters and enjoy views and adventures of the adjacent nature reserve to energize and inspire you. Other in-person perks like food trucks, frequent social activities, ice cream days, and games keep us engaged.

About the Role

The Front Office Assistant's skills, qualifications, and responsibilities, include but are not limited to:

Responsibilities

Culture:
• Assisting with employee events and activities
• Handling Cake Day, employee anniversaries, Snack Days, coordinating with our on-site massage therapist, and ordering fresh fruit
• Scheduling food trucks
Facilities:
• Keeping office and copy room clean and organized
• Assisting with vendors and providing support to the Facility and Safety Manager as needed
• Stocking the café and upstairs coffee bar in the morning and afternoon
• Preparing conference rooms for meetings and interviews
• Assisting with on boarding new hires
Customer Trainings:
• Assisting with certifications, catering, set up of room and check-in of trainees
Administrative:
• Answering and transferring calls to the appropriate people
• Reviewing, sorting and distributing incoming and outgoing mail
• Greeting customers and vendors when they arrive at the building
• Maintaining inventory of office supplies
• Scanning and filing documents
• Coordinating with administrative staff throughout the company to maintain smooth operations